Free Wedding Stationery Checklist PDF (Printable Download)
- Bryony Allman
- Jun 17
- 4 min read
Planning a wedding can feel overwhelming. Between booking your venue, organising suppliers and creating your guest list, it's easy to forget important wedding stationery until the last minute.
That's why we've created this free wedding stationery checklist PDF to help you stay organised throughout your wedding planning journey.
Whether you're planning a traditional wedding, modern celebration or intimate gathering, this printable wedding stationery checklist will help ensure you don't miss a single detail.
Download your free wedding stationery checklist below and use it as a guide while planning your wedding.
Free Wedding Stationery Checklist PDF
Looking for a simple way to keep track of your wedding stationery?
Our free printable wedding stationery checklist includes all the essential items you may need before, during and after your wedding day.
Download Includes:
✔ Save The Dates
✔ Wedding Invitations
✔ RSVP Cards
✔ Details Cards
✔ Welcome Signs
✔ Seating Plans
✔ Table Numbers
✔ Place Cards
✔ Wedding Menus
✔ Drinks Menus
✔ Order Of The Day
✔ Thank You Cards
Simply download, print and tick off each item as you complete it.
Why Use A Wedding Stationery Checklist?
Wedding stationery plays an important role throughout your wedding planning process.
A checklist helps you:
Stay organised
Avoid forgetting important items
Keep track of deadlines
Plan your stationery budget
Ensure a consistent wedding style
Many couples focus on invitations but forget about signage, menus and other stationery needed for the wedding day itself.
Complete Wedding Stationery Checklist
Before The Wedding
Save The Dates
Save the dates are usually sent:
6–12 months before the wedding
Earlier for destination weddings
Save the dates help guests reserve the date and make travel arrangements.
Wedding Invitations
Wedding invitations typically include:
Names
Date
Time
Venue
RSVP information
For most weddings, invitations should be sent approximately 6–8 weeks before the wedding day.
RSVP Cards
RSVP cards allow guests to confirm attendance.
They may also include:
Meal choices
Dietary requirements
Guest names
Details Cards
Details cards provide additional information such as:
Accommodation recommendations
Travel information
Parking instructions
Wedding website details
Wedding Day Stationery
Wedding Welcome Sign
A wedding welcome sign is often the first thing guests see when arriving at your venue.
Popular welcome signs include:
Couple names
Wedding date
Welcome message
Seating Plan
A seating plan helps guests find their assigned table quickly and easily.
Particularly useful for:
Large weddings
Assigned seating arrangements
Formal wedding breakfasts
Table Numbers
Table numbers help guests locate their tables and complement your overall wedding décor.
Place Cards
Place cards identify individual seats and help keep seating arrangements organised.
Wedding Menus
Wedding menus provide guests with information about:
Starters
Main courses
Desserts
Drinks
Drinks Menus
Drinks menus have become increasingly popular and can be displayed:
At the bar
On drinks stations
At cocktail areas
Order Of The Day
Order of the day cards outline your wedding timeline.
Typical sections include:
Ceremony
Drinks reception
Wedding breakfast
Speeches
Cake cutting
First dance
Evening reception
After The Wedding
Thank You Cards
Thank you cards allow couples to thank guests for:
Attending
Gifts
Support
Travel arrangements
Many couples aim to send thank you cards within a few months of the wedding.
Wedding Stationery Timeline
12 Months Before
✔ Save the dates
6–8 Weeks Before
✔ Wedding invitations
4 Weeks Before
✔ Collect RSVPs
2 Weeks Before
✔ Finalise seating plan
1 Week Before
✔ Print signage and menus
Wedding Day
✔ Display welcome signs
✔ Set up seating plans
✔ Place menus and place cards
After The Wedding
✔ Send thank you cards
Free Printable Wedding Stationery Checklist
Before The Wedding
□ Save The Dates
□ Wedding Invitations
□ RSVP Cards
□ Details Cards
□ Wedding Website Card
Wedding Day
□ Welcome Sign
□ Seating Plan
□ Table Numbers
□ Place Cards
□ Menus
□ Drinks Menu
□ Order Of The Day
After The Wedding
□ Thank You Cards
Wedding Stationery FAQs
Do I Need Every Item On This Wedding Stationery Checklist?
Not necessarily.
Every wedding is different. Use this checklist as a guide and choose the stationery that best suits your wedding style and budget.
What Is The Most Important Wedding Stationery?
For most weddings, the essentials are:
Save The Dates
Wedding Invitations
RSVP Cards
Everything else depends on your venue, guest list and preferences.
When Should I Order Wedding Stationery?
Ideally:
Save The Dates: 6–12 months before
Invitations: 2–3 months before
Wedding Day Stationery: 1–2 months before
Can I Print Wedding Stationery At Home?
Yes.
Many couples use editable wedding templates and print their stationery at home using quality cardstock and a standard printer.
Download Your Free Wedding Stationery Checklist PDF
Keeping track of your wedding stationery doesn't have to be stressful.
Use this free wedding stationery checklist PDF to stay organised, track your progress and ensure every important detail is covered before your big day.
Looking for matching wedding stationery?
Explore our editable:
Wedding Invitation Templates
RSVP Templates
Save The Date Templates
Order Of The Day Templates
Wedding Welcome Signs
Seating Plans
Wedding Menus
and create a coordinated wedding stationery suite that's easy to personalise and print at www.paperylane.com
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